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What is Work Management Software? ...and why is it essential for your team
1 August 2023
In this fiercely competitive world of business, achieving annual goals and targets across your business can be an intimidating challenge. Building a successful workplace involves various elements like workflows, task management, and business processes. Businesses are recognising the significance of real-time coordination and automation to enhance productivity. All these ideas are part of strategic work management.
...So let's talk work management.
Understanding Work Management
Work management is a methodical way of organising a business’s tasks, projects and ongoing processes. It aims to provide clarity to teams and the entire organisation, ensuring everyone has the necessary information to do their work. This approach involves coordinating people and works across all levels of the business. Reducing silos and streamlining collaboration.
Is Work Management the same as Project Management?
No.
Work Management and Project Management are different concepts, they share some common practices but differ in purpose.
Put simply -
Work management is a comprehensive system encompassing projects, planning, and processes, emphasising connectivity between teams. Project management, on the other hand, focuses on overseeing specific projects with timelines, to-do lists, and resource management.
“Xugo has all of the features required for a complaint management platform, from real-time reporting to e-vouchers just to name a few. It is a highly automated system which helps us to improve process efficiency. Our overall experience has been great - Xugo is user-friendly and provides us with various opportunities for process improvement. The Xugo team also provides excellent support when help is needed. ”
Key Components of Work Management
Work management entails six essential steps to manage work coherently and efficiently:
- Work identification – Identify and document the work
- Work planning – Identify the resources required and/to determine time estimates
- Work scheduling – Map out the timeline
- Work execution – Follow the plan and do the work
- Work follow up – The back up plan if the work does not get done
- Work analysis – How did you do? Any processes to refine?
Utilising Work Management Software - the above 6 steps aim to:
The Role of Work Management Software
Work Management Software (WMS) acts as the business's complete information source to collate all data, work activities (tasks, reports, inspections, audits), regulations and processes. By integrating data and providing a cohesive structure for tasks and processes, a WMS ensures that everyone is on the same page, regardless of what department or location, working towards the same business goals and objectives.
Without the consistency that comes with using WMS, businesses can run into plenty of problems as data goes unrecorded and personnel double-handle information. (Check out our “Dangers of not using WMS” article).
Once your team or business adopts a work management solution, you can simplify processes, saving time and energy. Often, our work involves repetitive tasks that go unnoticed. (Check out our “Eight ways work management software improves your daily working life” article).
Xugo WMS - the right work management tool
Achieving successful work management requires meticulous planning, scheduling, tracking, and organising of various aspects to enhance your team efficiency.
Fortunately, our work management software Xugo brings context and coordination together – stores all your information and documents and provides clarity – of who does, what and when. A single source of truth - an organisation-wide living system where everyone can see the data, the work... all in one place.
“Using Xugo has made tasks that can be quite painful painless. As a business, we deal with multiple stakeholders and large amounts of data, but with Xugo, we are able to quickly respond to concerns and address issues, all on a platform that is easy-to-use and tailored to our requirements.”
Delivered by the cloud
Xugo is a cloud-based work management solution which provides a single centralised system for data collection, communication, reporting and more...
Addressing regulatory obligations
Complying with regulators demands heightened attention. Manual data storage and tracking changing regulations consume time and resources. Xugo automates and streamlines this process, particularly important for compiling and transferring information for insurance or litigation purposes. Without a single database, handing over information and documents can become challenging if relevant data is filed incorrectly.
Check out our Getting ahead of regulatory compliance whitepapers and articles
Comprehensive digital work management toolset
Xugo provides all the necessary tools in one place, enabling businesses to continually improve, streamline day-to-day operations by automating processes such as data entry, and offering an overview of all tasks and actions. It offers the best of both worlds - powerful digital solutions combined with personalised support for individual business needs.
Flexible for any process
No matter the size of your organisation or the complexity of your processes, Xugo is built to cater to any kind of workflow. Say goodbye to rigid "cookie cutter" solutions and embrace a WMS that adapts to your system and processes. Our clients vary from large utilities to F&B businesses.
Dedicated support
With Xugo, it's not just about introducing new technology; the Xugo team is here to provide direct assistance and customised support to ensure optimal utilisation of the software. Our ongoing customer support ensures that your business gets the most out of Xugo's capabilities.
You might find interesting our article WMS with people at the heart
how we have helped others
Streamlining legacy meter exchange replacements
Using Xugo's web and mobile platform, United Energy's office and field teams can easily track the installation of new smart meters and removal of legacy hardware while conducting condition and routine safety checks on existing connections.
